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TRIGG COUNTYCOUNTRY HAM FESTIVAL
OCTOBER 12, 13, & 14, 2007
CONTRACT
This CONTRACT made and entered into by and between the TRIGGCOUNTY COUNTRY HAM FESTIVAL
COMMITTEE, hereinafter referred to as the "Festival Committee", and the below Vendor named on Page 3 hereof,
hereinafter referred to as the "Vendor", under the following terms and conditions:
FEES and ATTENDANCE:
1. All Festival Booths require a mandatory three (3) day rental fee.
2. Current Fee Schedule and Map attached hereto as "EXHIBIT A" and made a part of this Contract.
3. Vendor payments after September 20, 2006, require a money order, cashier's check, or cash prior to set up.
4. Your Contract due date and rental fees are set out at the end of this Contract. Contracts not postmarked by the
due date will be assessed a late fee of Twenty Dollars ($20.00) per booth space. If you miss the stated
deadline, you take your chances on getting another booth space – if available – or no booth. There will be
no telephone calls or second mailings. The Festival Committee is NOT responsible for mail not received.
5. This is an outdoor Festival. No fees returned due to weather conditions. Fees are NON-REFUNDABLE. In
the event you must cancel, to keep and reserve your space for the following year, you may forfeit the current year
fee, and reserve the same space for next year; however, you must contact Booth Chairman. No shows with no
notice forfeit their booth space in the future.
FESTIVAL HOURS:
6. FRIDAY: 9:00 a.m. to 5:00 p.m. (Concert @ 6:00 p.m.)
7. SATURDAY: 9:00 a.m. to 5:00 p.m. (Concert @ 6:00 p.m.)
8. SUNDAY: 11:00 a.m. to 5:00 p.m. (Church Service @ 11:00 a.m. / Parade @ 3:00 p.m.)
9. The Ham Festival Committee and Vendor Information Booth will be located on the East side of the stage in Booth
Space No. 105. We plan to have someone in the Committee Booth from approximately 4:00 p.m. to 8:00 p.m. on
Thursday; 6:00 a.m. to 5:00 p.m. on Friday and Saturday; and 10:00 a.m. to 5:00 p.m. on Sunday.
ARRIVAL - CHECK IN:
10. Check in at the Ham Festival Committee and Vendor Information Booth No. 105 upon your arrival - prior to
set up. You will be given a Festival packet with information pertinent to you while you are at the Festival with any
last minute changes or notices.
BOOTH SET UP:
11. THURSDAY: Large booths and heavy items may be brought in and set up after 5:00 p.m.
12. FRIDAY: Vehicles removed from Street by 8:00 a.m.--- ready for business by 9:00 a.m.
13. SATURDAY: Vehicles removed from Street by 8:00 a.m.--- ready for business by 9:00 a.m.
14. SUNDAY: Vehicles removed from Street by 10:00 a.m. --- ready for business by ll:00 a.m.
15. Vehicles are not allowed in the Festival area at any other times – including restocking or entering and leaving
a parking lot. Violators may be fined $25.00 per violation.
16. Nightly breakdown is suggested, but it is at the Vendor's discretion. The Ham Festival Committee is NOT
responsible for anything left overnight.
BOOTH TEAR DOWN:
17. FRIDAY/SATURDAY: No vehicles in Festival area until after 5:00 p.m.
18. SUNDAY TEAR DOWN AFTER 5:00 p.m. Food Vendors in Sections A & B will be allowed to remain in their
spaces with absolutely NO VEHICLES in or leaving this Festival area until AFTER 5:00 p.m.
BOOTH SPACES:
19. No subletting of spaces or giving your contract, or booth space, to another Vendor or prospective Vendor. DO
NOT move into any other space at any time. The Booth Chairman must make all changes for any reason.
20. No booth is to be left unattended for any reason during the normal business hours of the Festival.
21. Booth spaces are approximately 20' x 10' – generally within the marked parking spaces. Extensions over
assigned spaces are NOT permitted. Vendors are required to stay within, or immediately in front of your assigned
booth space. DO NOT go into other booth spaces soliciting or follow Festival attendees down the street.
22. Vendors must bring their own tables, chairs, trash containers, and misc. equipment.
23. The Festival Committee does not verify franchise affiliation, names, rules or policies relating to any booths.
24. No music is to be played from your booth without the prior consent of the Booth Chairman. If music is allowed, it
must be at a low volume and must reflect family entertainment.
25. Booths may remain open during the scheduled Friday and Saturday events. Food Booths are encouraged to
remain open both nights.
26. Vendors should take precautions to protect your booth against crowds and accidents – particularly with the push
forward of the crowd during the parade on Sunday. The Committee is NOT responsible for any accidents.
27. All Booth areas are to be left as they were found. Clean up is to be self-contained. Violations will result in Vendor
relinquishing the right to attend future Festivals as a Vendor.
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ELECTRIC & WATER HOOKUPS:
28. Vendors approved for electricity and water will be assigned one electric outlet and allowed to hook up to the water
hose provided in Sections A & B at a cost of $50.00 per space. Outlets will be 110/125/250 volts, 50 amps, 4-
prong. YOU MUST CONFORM TO OUR OUTLET TYPE – COME PREPARED. Vendors may not alter the
electrical outlet in any way – you must contact our Electrician. Additional outlets may be available for $50.00
each by request. Outlets will be numbered with your assigned Booth Space. Full payment due with Contract.
29. Vendors are responsible for your workers, and any children accompanying the workers. Please keep your
children away from any electric outlets and/or extension cords.
30. Vendors approved for electricity or generators MUST use #12 extension cords, or larger. You are responsible
for keeping them taped down during the entire Festival and for any accident. Electricity will be disconnected
until the cords are taped down and Vendors may be fined $25.00 per violation.
31. No unnecessary equipment is to be used at any of the booths.
PROHIBITED ITEMS:
32. The following items are NOT allowed to be sold, displayed, raffled, or given away as prizes:
. Play or fake money of any kind;
. Aerosol cans designed to dispense streamers, foul smells, or paint;
. Real items of a war-like nature, such as swords, knives, guns, bows & arrows;
. Real or play cigarettes, candy cigarettes, etc.;
. Snappers, poppers or other noise makers;
. Civil War memorabilia;
. Live animals;
. Suggestive female/male posters or any other item of this nature;
. Any item, material, or substance illegal in the State of Kentucky.
Violators will be given ONE warning. If Vendor continues to be in violation, they may be asked to leave the
Festival, and will NOT receive a contract the following year.
33. Absolutely NO foul language.
34. NO golf carts, mules, gaters, or similar vehicles are to be used by anyone other than the Festival Committee.
WASTE AND TRASH MANAGEMENT:
35. All Vendors MUST provide your own trash container with liners at your Booth. NO EXCEPTIONS!
36. The Festival Committee does NOT furnish trash containers for Vendors. Vendors are NOT to use the Festival
trash barrels. A trash bin is located near the back of the Courthouse for disposal of your trash during the day. At
the end of each day, you may bag and tie your trash, and leave the tied bag beside the Festival barrels.
37. Food Vendors are to dispose of their waste, grease, oil, cooking matter, clean up water, etc., in a safe manner –
NOT on the street, sidewalk or grass behind your booth. No equipment of any kind is to be hosed/washed off on
the street. Do NOT drain coolers or allow any type of water to run out of your Booth. Violators will be fined
$100.00 per violation and will result in Vendor relinquishing the right to attend future Festivals as a Vendor. City
and Renaissance Officials will also be monitoring for violations.
HEALTH DEPARTMENT PERMIT:
38. Food Booths must obtain a permit from the Pennyrile District Health Department. The Temporary Permit Fee for
the three (3) days of the Festival is $25.00.
39. Guidelines for Food Booths and Sanitary Requirements are attached hereto as "EXHIBIT B" and made a part of
this Contract.
40. A representative from the Health Department will be present at the Festival. On Friday morning, the
representative will inspect your booth, collect the Temporary Permit Fee of $25.00, and issue the Permit
at your Booth. Failure to obtain the permit will result in the Health Department closing your Booth. The Health
Department will inspect food booths all 3 days. You should contact the Trigg County Health Department at (270)
522-8121, or the District Health Department at (270) 388-9747 with any questions.
KENTUCKY TAX PERMIT:
41. ALL VENDORS must pay KY Sales Tax on everything sold at the Festival. PRIOR to the Festival you
should contact Lyndel Wheeler, KY Department of Revenue, Division of Field Operations, in Hopkinsville, KY,
Telephone (270) 889-6521, to obtain information pertaining to KY Sales Tax. Contacting Mr. Wheeler in advance
will enable you to become familiar required tax and eliminate problems during the Festival. A list of all Vendors is
given to the Department. A Field Representative will be present at the Festival. Failure to pay KY sales tax
may result in action against you by the State of KY and you will NOT be allowed to return to the Festival.
MISCELLANEOUS:
42. Vendors not adhering to the conditions set forth in this Contract will be asked to close their booth, without a
refund, may be fined for each violation, and will forfeit their right to return in the future.
43. The Festival Committee reserves the right to make additions, changes, or deletions to this Contract.
44. Vendors creating any disturbance, including arguing with, or cursing, any Festival Committee Member, or
another Vendor, will NOT receive a Contract the following year, and may be asked to leave immediately.
45. The Festival Committee is NOT responsible for loss, damage, or injury to Vendor, Vendor's workers, or Vendor's
personal property for any reason. Your signature hereon releases the Committee from any and all liability.
KEEP Pages 1 & 2 of this Contract and one copy of Page 3 for your records.
SIGN & RETURN one copy of Page 3 ONLY along with your payment.
Make CHECK or MONEY ORDER for fees payable to and mail to:
Trigg CountyHam Festival, ATTN: Booth Chairman, P. O. Box 503, Cadiz, KY42211
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My signature on this document indicates that I have read the above Contract, have the right to bind the named Vendor, and agree to abide by
all of its terms and conditions. I understand that if I, or any person(s) designated to work for me, do not abide by the above, I am responsible
for the penalties specified in this Contract, may be asked to leave the Festival, and may further relinquish my rights to attend future
Festivals as a Vendor.
Date Vendor Signs: ___________________, 2006 VENDOR NAME:
_______________________________________
APPLICATION APPROVED and/or CONTRACT MAILED By: _________________________________
Title: _________________________________
Date: May _____, 2006
CURRENT MAILING ADDRESS:
TRIGGCOUNTY HAM FESTIVAL
_______________________________________
City: ________________State: _____ Zip: _____
By: ____________________________________
Melissa S. Noel, Booth Chairman TELEPHONE NO.: __________________________
YOU ARE ASSIGNED - BOOTH NO(S). __________________ in SECTION __________
CONTRACT and FEE of $_______________________ DUE ____________________, 2006
PLEASE COMPLETE THE FOLLOWING:
BOOTH WILL BE USED FOR:
______ Food Sales ______ Handmade Craft Sales
______ Miscellaneous Merchandise Sales ______ Raffles (no guns/knives, etc.)
______ Giveaways/Promotions ______ Display/Information Only
______ Other (Describe) _________________________________________________
FOOD VENDORS - at the Courthouse Square:
Electric and Water Service at Courthouse Square - $50.00 per space, each plug –110/125/250 volts, 50 amp service
No. of Outlets requested: ______ (Include amount in payment) I will use my OWN Generator ______
Main Street Vendors: Electric Service Requested at $30.00: _____ 110 Outlet only [VERY limited]
DESCRIBE BELOW EXACTLY WHAT YOU WILL BE DOING/SELLING IN YOUR BOOTH SPACE AT OUR
FESTIVAL. This information will be used: To determine cost; to determine booth placement [NOTE: If you do NOT
list an item and the Booth next to you did – YOU WILL NOT be allowed to sell that item]; and, for publication in any
Ham Festival Handouts and/or Guides.
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
______________________________________________________________________________________________
RETURN ONE SIGNED and COMPLETED COPY OF THIS PAGE
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ATTENTION
MISSED DEADLINE: -- A $20.00 Late Fee per Booth must be paid immediately
-- You forfeit your right to the assigned Booth
-- You may be reassigned another Booth Space – IF AVAILABLE
-- Your fee will be returned if there is no available space
NO TELEPHONE CALLS, REMINDERS, or SECOND MAILINGS !!!!
ATTENTION
MISSED DEADLINE: -- A $20.00 Late Fee per Booth must be paid immediately
-- You forfeit your right to the assigned Booth
-- You may be reassigned another Booth Space – IF AVAILABLE
-- Your fee will be returned if there is no available space
NO TELEPHONE CALLS, REMINDERS, or SECOND MAILINGS !!!!
ATTENTION
MISSED DEADLINE: -- A $20.00 Late Fee per Booth must be paid immediately
-- You forfeit your right to the assigned Booth
-- You may be reassigned another Booth Space – IF AVAILABLE
-- Your fee will be returned if there is no available space
NO TELEPHONE CALLS, REMINDERS, or SECOND MAILINGS !!!!
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